Reminder on Purchasing Reconciliation Reports for Flagged Entries
CBP updated a notice to its website regarding its 2001 announcement that it would no longer be providing importers with free reports of entry summaries that have been flagged for reconciliation and would instead provide such reports on a fee-for-service basis only.
Sign up for a free preview to unlock the rest of this article
If your job depends on informed compliance, you need International Trade Today. Delivered every business day and available any time online, only International Trade Today helps you stay current on the increasingly complex international trade regulatory environment.
The tracking and timely reconciliation of flagged entry summaries is the responsibility of the importer (and filer/broker), said CBP. To assist the importer in this regard, CBP previously provided importers with free reports of their flagged entries upon request. Additionally, CBP provided importers with monthly reports of flagged entries coming due during the following month (known as the "Heads-Up Report". However, due to workload considerations, continued issuance of these flagged entry reports became unsustainable. Therefore, a fee-for-service procedure was developed to be handled by the CBP Accounting Services Division in Indianapolis, IN.
The following are highlights of CBP’s notice:
Reconciliation Entry Reports Provide Info on Why Entries Were Flagged, Duties Paid, Etc.
The fee-for-service flagged entry reports are extensions of two reports CBP had provided: the Masterfile Extract and the Liquidation Extract. The Masterfile Extract reported all open bills and unliquidated formal entries. The Liquidation Extract reported all liquidated entries during a given fiscal year. The reports provide, among other things, dates of entry and entry summary; total duties, taxes, and fees paid on a given entry; whether the entry was flagged for reconciliation; and the particular issue or issues for which the entry was flagged (Value, Classification, 9802, NAFTA, or a combination of these).
Listed entries which do not reflect any flag data either were never flagged or the flags were already closed out on a previously submitted reconciliation. Since flagged underlying entry summaries for a certain period may be liquidated or unliquidated, importers are encouraged to request both reports to maintain complete records.
Requests for Reports Must be Made in Writing, Include Fees
Under the fee-for-service flagged entry reports procedure, requests for reports must be in writing on company letterhead and include payment for processing fees. They also must specify the Importer of Record Number (the IRS number).
The fees for Master File Extracts are as follows: $150 for the first importer number; $50 for the second importer number; and $25 for each additional importer number.
The pricing for the Liquidation Extract is separate from the Master File Extract and is as follows: $200 for the first importer number for a given fiscal year, plus $50 for each additional fiscal year requested for that importer number; $100 for the second importer number for a given fiscal year, plus $50 for each additional fiscal year requested for that importer number; and $75 for each additional importer number for a given fiscal year, plus $50 for each additional fiscal year requested relative to those importer numbers.
Reports Available in Paper and/or Diskette Form, Take a Week to Process
In addition to requesting reports in letter form, importers can request that CBP furnish a report via computer diskette. If the importer requests that CBP furnish the report on both computer diskette and paper, an additional fee of $50 will be charged. Each request requires approximately one week from receipt to process. The written request, with payment in the form of a check made payable to Customs and Border Protection, should be mailed to: Customs and Border Protection, Revenue Division/Extract Reports 6650 Telecom Drive, Suite 100, Indianapolis, IN 46278.
General inquiries, assistance with determining charges, or to request reports contact either EXTRACTREPORTS@dhs.gov or call (317) 381-5334.